Disaster recovery planning is essential for any business. Unfortunately, it’s not a one-time exercise.
Every disaster recovery plan needs to be reviewed and revised annually. With 2017 fast approaching, here are tips for fine-tuning your disaster recovery capabilities in the upcoming year.
1. Revisit Your Risk Profile
Every year brings new threats. As a result, last year’s risk profile may not work in 2017. Stay prepared in the upcoming year by re-verifying how your information is collected, stored and distributed. Ask these important questions:
- What are the weak links in the document and data chain of custody?
- Can information accessibility be maintained?
- Have recovery time objectives (RTO) changed?
From power failures to sabotage, consider every possible scenario your business may face. Risk assessment is one of the most important parts of disaster recovery planning. As the adage goes, “Proper preparation prevents poor performance.”
2. Implement an Off-Site Data Protection Plan
A disaster can damage more than just your facility; it can also result in a total loss of data. Storing your data offsite keeps your business running even if your office is inoperable. Choose an offsite storage facility that offers media archiving and protects your data from:
- Fire and water damage
- Unstable environmental conditions
- Natural disasters
Make sure all data needed to implement a fully functional system, including operation system copies, backup and application software and other data-related devices, is stored at an off-site media vault. This will ensure that even if all the equipment at your corporate site is damaged, you will still have access to essential business data.
3. Safeguard Your Vital Business Documents
Disaster recovery planning isn’t just about protecting your digital data; it includes safeguarding your paper records as well. Every business has documents that need to be retained permanently. These may include:
- Contracts and agreements
- Intellectual property records
- Legal and tax files
- Client and personnel records
Whether they are damaged suddenly from a flood, or over time from a leaky water pipe, the cost of restoring documents from water damage can reach tens of thousands of dollars. And even then, there’s no guarantee every file can be salvaged.
Just like with your digital data, your disaster recovery plan should include storing your vital business documents at an offsite location. A commercial records center is designed solely for the protection and preservation of paper records. Files are stored off the floor on specialized shelving units. Best-in-class fire detection and climate control systems safeguard your vital documents well into the future.
Take the time now to fine-tune your disaster recovery plan using these three tips. You’ll sail into 2017 well prepared and protected.
American Document Securities, Inc. offers media rotation and archiving services for businesses in Atlanta and Northeast Georgia. For more information, please contact us by phone or complete the form on this page.