4 Reasons Document Storage Still Matters

Nowadays, most businesses have a data management strategy. But paper documents still play an important role in many organizations. In this blog, we discuss four reasons document storage still matters.

1. Insider Threats are Real

Limiting access to confidential documents is crucial. Storing sensitive documents in file cabinets puts your data at risk. A records storage service offers a secure document storage solution. Your document storage provider tracks them with bar codes and stores them in a records center featuring:

  • 24/7 security monitoring
  • Climate control systems
  • Fire detection and suppression technology

Only pre-authorized personnel within your company may request access to records stored offsite in a records center.

2. Disasters Happen

Floods and fires destroy important business documents in an instant. Offsite document storage protects paper records from a wide range of physical threats. Your records storage provider stores your documents in a record center designed to protect paper records from fires, floods, and natural disasters.

3. Manual File Retrieval is Inefficient

Rifling through boxes and file cabinets to find documents is costly and time consuming. Without a file tracking system, documents can be misplaced—sometimes forever. An offsite document storage service enhances your file tracking ability. Your records storage provider tracks them in an inventory management database with integrated bar code tracking technology. You have a complete, customizable database at your fingertips. With the click of your mouse, you can request file deliveries through a secure online portal. Based on your preference, your records storage provider hand-delivers your requested files or sends them to your device with a Scan on Demand solution.

4. Office Space is Expensive

Leased office space is expensive. Considering the amount of space boxes of records and filing cabinets need along with your square footage cost, filling your office with paper documents is wasteful. A record center offers a high-bay, high-density facility that reduces your document storage costs. The space saved by storing your documents offsite can save on overhead costs and maximize profits.

American Document Securities provides records storage and document shredding services to businesses in Atlanta and Northeast Georgia. For more document storage tips, please contact us by phone or complete the form on this page.

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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...