5 Undeniable Benefits of Going Paperless

Are you drowning in a sea of paper? Reducing your paper usage by even a fraction can offer your organization a much-needed lifeline. Here are five undeniable benefits of going paperless:

1. Reduced Costs

File cabinets are expensive and take up valuable floor space. Going paperless reduces your overhead costs and increases your profit margin. The equivalent of several file cabinets can be store on a single hard drive.

2. Improved Document Management

Paper documents are difficult to manage. Going paperless helps you stay on top of customer invoices, supplier contracts, and other paper records. Digitized files can be accessed from your computer or laptop anytime by just clicking your mouse.

3. Reduced Waste

Fewer paper documents don’t just mean cutting down fewer trees, but also less impact on the environment from the processing of those trees and the energy consumed printing, faxing, and copying documents. Printer ink and copier toner contain volatile organic compounds (VOCs) and toxic metals that pollute the water and soil. Digital files can be shared electronically and viewed on a screen instead of being printed. By going paperless your organization protects the planet.

4. Disaster Recovery

A fire, flood, or natural disaster can destroy your paper records in a flash. Going paperless enhances your ability to protect important information. Your scanning provider converts your paper documents to digital files that can be backed up to a portable storage device or stored in an online image library, Enterprise Content Management (ECM) system, or the cloud.

5. Compliance

Paper records are difficult to track. Companies that lose documents with personally identifiable information (PII) or protected health information (PHI) are subject to regulatory fines. Going paperless allows you to maintain a documented chain of custody for your data. Digitized records can be password protected to prevent unauthorized access. As a result, your organization stays compliant with state and federal privacy regulations.

As you can see, the benefits of going paperless are undeniable!

American Document Securities offers scanning services for businesses in Atlanta and throughout Georgia. To learn how we can help your organization go paperless, please call us at 877-527-5237 or complete the form on this page.

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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...