Is your business bursting at the seams with cabinets and boxes of files cluttering your office? It may be tempting to throw them in the back of a pickup truck, drive around the corner to the mini warehouse and be done with the lot. But is this really the best option for your business records?
Sure, there’s a plethora of mini storage units. You may even currently use one to store old furniture and other junk cluttering your garage. However, you have a responsibility to practice due diligence when it comes to your business records.
Your documents and files may not only contain confidential information such as bank account data, credit card information and even social security numbers but also important shareholder information and articles of incorporation. If anything happens to this information, it could mean the end of your business. Breaches of confidential client data can result in costly penalties and litigation while replacing permanent, vital business records is almost impossible.
Mini storage units simply aren’t secure enough to ensure the protection of your business data. Access to these businesses is loosely regulated which means that anyone can come and go, at any time of day, as they please. As a result, instances of burglary are common. Unfortunately, your business records are not exempt from falling prey to thieves.
Similarly, there are relaxed regulations for controlling what’s stored within these warehouses. Since most units are adjacent to one another and often share a wall, if the person renting next to you has flammable or corrosive material, your records could literally go up in flames.
Storing business records in a self storage unit may seem like an easy solution but considering the risks it may be wise to look at an another alternative. A full service records management center is in the business of protecting one thing: business records. As a result, the facilities, systems and personnel they utilize not only minimizes risks but ensures long term preservation of documents and files.
American Document Securities is such a company. Serving companies in the Greater Atlanta, Georgia area, we offer secure offsite storage for business records. For more information, please call us or fill in the form on the page.