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Answers to Your Most Frequently Asked Questions about Tape and Media Rotation

Whether you’re just getting started with a backup strategy or need to upgrade your disaster recovery plan, understanding tape and media rotation is paramount to effective data protection. Here are answers to your most frequently asked questions about tape and media rotation.

How Often Should I Rotate My Tapes?

Every organization is different. How often you rotate your tapes depends on your backup strategy. Many companies follow a five day rotation system, using a different tape for each day of the week. When combined with full weekly and monthly backups, this strategy can help prevent gaps in your data protection plan. The right partner will assess your unique backup requirements and offer a customized media rotation plan.

What Should I Look For in An Off-Site Facility?

Offsite media storage is critical for an effective business continuity program. The storage environment should be stable, since magnetic media can also be permanently damaged by extreme temperatures, humidity and electromagnetism. As a result, the right off-site facility should offer protection from fire, water damage and natural disasters. Security is also very important; the personal and business data on your tapes should be safeguarded from unauthorized access.

A media vault offers the ultimate protection for your backup tapes and archival media assets. Security and environmental control systems are much more stringent than a normal storage facility. Temperature and relative humidity levels are continuously monitored to ensure optimal preservation conditions for your data. Access to the vault is restricted to screened, data protection personnel minimizing the risk of your data being stolen.

How Do I Manage My Tape Library More Efficiently?

Tape management is burdensome, especially if you use a manual log to track your media. A media rotation provider takes the hassle out of your tape management process. Barcoding and tracking software allows your tape library to be managed more efficiently. Every item is barcoded, cataloged and entered into a robust inventory management system. An integrated, web-based interface lets you view your offsite inventory, request tapes for delivery, and adjust your media rotation schedule as needed.

What Happens If I Need to Recover My Off-Site Data Quickly?

 Data loss is impossible to predict, but the right media rotation service helps you recover lost data quickly. You always have 24/7/365 access to your offsite media inventory. In the event mission-critical equipment or software applications are damaged, your tapes are pulled from the media vault and delivered immediately to your facility or designated hot site.

Understanding tape and media rotation helps you protect your business data. Have additional questions? Please give us a call! American Document Securities, Inc. offers media rotation and archiving services for businesses in Atlanta and Northeast Georgia. For more information, please contact us by phone or complete the form on this page.

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