Answers to Your Document Conversion Questions

Having trouble managing your paper records? Converting your documents to digital images offers a host of benefits. In this blog, we answer several common document conversion questions.

Q: How do I convert large volumes of paper records in reasonable time?

A: Without the right resources, document scanning can take weeks or months, and you may end up with a huge volume of unorganized image files. Whether you have a single page or an entire document library, hiring a document scanning provider is the best way to convert your paper records to digital files. Trained scanning specialists prepare, index, and convert your documents while you stay focused on your business.

Q: Should I convert all my paper files to digital images?

A: Scanning every paper file may not be feasible for your business. A scan on demand service offers an as-needed solution for scanning documents. Scan on demand combines records storage with document scanning. Your documents are securely stored off-site in a records center. When you need a file, your provider converts it to a digital image and sends it to your device. You are charged per transaction for the scanning of files, helping you build an electronic document inventory over time.

Q: Can’t I just use my desktop scanner?

A: Desktop scanners are great for imaging one file at a time, but they are not effective for scanning large volumes of paper records. High-speed scanners with integrated scanning software are ideal for handling a range of scanning projects, but they cost thousands of dollars. Buying expensive scanners and software for one scanning project—even a large one—is hard to justify. Partnering with a professional scanning service provider with the right equipment, software, and expertise is more cost effective.

Q: I have oversized architectural drawings. Can I convert them to digital images?

A: Yes. A full-service document scanning provider can convert oversized paper records to digital files.

Q: Where do I store my digital images?

A: A document scanning service offers the option of storing your digital images on a media device such as a hard drive, on a server, or in your preferred enterprise content management (ECM) database.

Q: What should I look for in a document scanning provider?

A: Choose a document imaging provider who is locally owned and with an excellent reputation serving businesses in your community.

American Document Securities offers scanning services for businesses in Atlanta and throughout Georgia. To learn how we can help your organization go paperless, please call us at 877-527-5237 or complete the form on this page.

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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...