The terms document management and document scanning are often used interchangeably, which is reasonable given that they are both part of the same process. Both involve retaining electronic files instead of paper documents. Understanding how these two processes work together can help your organization manage your electronic data more effectively.
Document scanning refers to the process of converting paper files to electronic images. Today, more and more organizations are moving toward this solution. This is especially true in the healthcare industry with the advent of electronic health records. Electronic documents can be easily stored, shared and retrieved, and if executed properly, they can be managed more effectively.
This is where document management comes in. Electronic documents must be properly managed, not only to meet regulatory and legal requirements, but also to best suit the needs of an organization. This includes properly indexing, organizing and tracking electronic files. Once a document management system has been put into place, it can be used to accommodate all kinds of electronic information including emails, spreadsheets, PowerPoint presentations, images, and faxes. Essentially, it provides a comprehensive repository for effectively managing all of your business information.
When business look to improve their business processes, reduce their office footprint and become more efficient, both document scanning and document management solutions can help them achieve their goals. Electronic documents do not require file cabinet storage, are easy to track, make streamlined operations possible and can help facilitate compliance. And also, as businesses look to become better stewards of the environment, utilizing and managing electronic records is certainly a more eco-friendly option.
American Document Securities offers document scanning and document management solutions for companies throughout the Greater Atlanta, Georgia area. To find out more about how we can help your organization achieve a paperless solution, please call us or fill in the form on the page.