Regulatory standards such as SOX, GLB and HIPAA have driven the demand for the protection of private data, which has resulted in an explosion of companies providing document shredding services. By operating a business within this regulatory landscape, you understand that a professional shredding company can reduce your risk of data breaches and also help keep your business meet compliance standards. But choosing the right shredding provider can be a challenge. So how do you go about choosing one that will help you dispose of your information in the most secure and reliable manner?
Unfortunately, not all shredding vendors are equal. Some may have fancy names and logos, but that doesn’t necessarily mean they are properly protecting your business information. It’s important to choose a reputable company with professionally trained staff that adheres to strict security processes and procedures.
To understand if your shredding vendor is reputable, you’ll want to know if it is AAA NAID Certified. NAID, the National Association for Information Destruction, is an international trade association for vendors providing information destruction services. AAA certification is achieved upon meeting the requirements of a third party auditor. This ensures that the shredding company you’re considering meets NAID’s code of ethics and standards.
Any potential shredding provider should also employ screened and bonded professionals who are thoroughly trained in information destruction. This includes being familiar with any and all regulations affecting the proper handling and disposal of private information. It ensures that your confidential documents and files won’t be compromised during the shredding process.
Finally, ask your shredding provider about the processes and procedures they utilize to maintain chain of custody for your information. Thoroughly assess the security measures they intend to implement while handling your business data. Inquire about the vehicles, facilities and equipment used to transfer and destroy your records.
American Document Securities understands the importance of protecting your confidential information and thus welcomes any questions about our secure shredding services. To find out more, please contact us by phone or fill in the form on the page.