Protecting Your Documents from Disasters

Every business owner’s nightmare is a catastrophic event that destroys mission-critical information. Earthquakes, floods, and fires are impossible to predict and can have a severe impact on the survival of your business. In this blog, we discuss the tips for protecting your documents from disasters.

Identify Risks

Every business faces a unique set of risks. For example, if your office is located near a river or a major waterway, it is susceptible to flooding. Natural disasters are not the only threats. Documents stored under water pipes or near heat sources in your facility are also at risk. Paper records stored in dank and dusty corners can also be damaged by mold, mildew, and pest infestation. Assessing specific risks at your facility helps focus your document protection efforts.

Go Offsite

Storing your paper records in a secure offsite location protects them from a wide range of vulnerabilities. With a records storage service, your documents are stored in a records center designed specifically for the protection and long-term preservation of paper records. A records center features:

  • 24/7 security monitoring
  • Climate control systems
  • Fire detection and suppression technology

Your records storage provider tracks your documents with integrated barcode tracking technology and an advanced inventory management database. You have 24/7/365 access to your information with the click of your mouse. With an offsite records storage solution, you have the ultimate confidence your paper records are safe, secure, and accessible.

Make Digital Copies

Digitizing your most essential business records offers an added layer of protection for your business information. A document scanning solution preserves your hard copy data in a digital form. Your scanning provider converts your paper documents to digital files that can be backed up to a portable storage device or stored in an online image library, Enterprise Content Management (ECM) system, or the cloud.

Your business cannot operate without its mission-critical information. Protecting your documents before a catastrophe strikes is a critical step in disaster preparedness.

American Document Securities offers full-service records management solutions for businesses in Atlanta and throughout Georgia. To learn how we can help your organization, please call us at 877-527-5237 or complete the form on this page.

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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...