The Benefits of a Paperless Office
Are you still sitting on the fence, wondering whether to invest in a paperless solution for your office? Here’s the good news: there’s no better time than now to convert your paper documents to digital files. In this blog, we discuss the benefits of a paperless office.
Paper clutter impacts your productivity and your wallet. Leased commercial real estate rates have risen during the past several years. It just doesn’t make financial sense to fill your office with file cabinets and boxes of documents. Digital documents are stored on a hard drive or server, keeping your cost per square foot at a minimum.
Think of how much time you spend digging through file cabinets and searching through file folders to find information. A paperless office eliminates time-consuming document retrieval processes. Your information is always within your reach with an easy click of your mouse.
You have a responsibility to safeguard your customers and employees from identity theft. In a paperless office, you can encrypt your digital files and store them electronically instead of storing them in file cabinets that anyone can access.
When your documents are digitized, you don’t have to worry about torn and dog-eared file pages or spilling a cup of coffee on a document. With routine backup, your digital documents are preserved well into the future.
Improved Customer Service
Nothing is more stressful than putting a customer on hold while you search for a document. One misplaced file can permanently damage a client relationship you’ve spent valuable time cultivating. A paperless office keeps your information at your fingertips, so your customers always receive the attention they deserve.
There’s no better reason for going paperless than saving the planet. According to Going Green Today, “…switching to a paperless system could save up to 1.4 trillion pounds of paper, 728K trees, and lots of CO₂, if everyone did it.”
Peace of Mind
A paperless office undoubtedly saves money and time, simplifies your business processes, and eliminates chaos. But don’t underestimate its impact on your peace of mind; a paperless office reduces your stress so you get a good night’s sleep.
As you can see, moving forward with a paperless office is worthwhile.
American Document Securities provides media storage and rotation services for businesses in Atlanta and Northeast Georgia.
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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses
Rob Giannini, C.O.O.Commonwealth ...