The Benefits of On-Demand Scanning

In a culture where search engines, digital assistants, text messaging, and social media have made fast, simple, and efficient access to information the norm, Scan On Demand offers real benefits for records management.

Here are three of the clearest, most universal benefits Scan on Demand can bring to your organization:

1. Decreased Cost

The cost of the delivery of a physical file is determined by the number of files or pages rather than per trip. Digitally-scanned and transferred files will save you money with every request. Also, by building an inventory of most active electronic documents, your daily need to scan decreases, further reducing your retrieval costs.

If files are needed at more than one location, sending a digital file is far cheaper to than a physical file.

2. Increased Time

In the digital world, delivery time has been reduced to seconds. With Scan On Demand, a file can be retrieved, scanned, and sent without the need of a physical mode of transportation. There is also no need to return the document to storage. When you don’t keep your files on-site and you need a document immediately, Scan On Demand is the quickest means of retrieval.

3. Better Security

Keeping files offsite is the beginning of a secure records management plan because a reputable offsite records management company will be compliant with all Personally Identifiable Information (PII) rules as well as have 24/7 security at their records storage facility. Background-screened, trained, authorized staff will handle your files and send them over a secure network. Digital files are less likely to be lost or mishandled in the delivery process.

Scan On Demand is just one valuable tool of records management, working hand-in-hand with archival records storage, shredding and destruction, and media archiving and rotation.

ADS utilizes state-of-the-art scanning software that gives you control and access to your documents from anywhere in the world. We provide Georgia businesses with superior information management tools and full “cradle to grave” file tracking. Interested in learning more? Just give us a call at 877-527-5237 or complete the form on this page.

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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...