The Hidden Risks of In-House Shredding

Are you destroying documents in house? If so, have you examined the impact it may have on your business? In this blog, we discuss the hidden risks of in-house shredding.

Non-Compliance

In-house shredding processes are often inconsistent and don’t offer documentation of what’s been shredded. Outsourcing your shredding to a qualified shredding company helps eliminate the inefficient shredding practices that leave you vulnerable in audits, open to lawsuits, and can result in heavy fines and penalties. A scheduled shredding service offers consistent, secure destruction of documents and provides a Certificate of Destruction when shredding is complete which serves as proof that your sensitive information was destroyed beyond reconstruction.

Human Error

Mistakes happen, but if an employee forgets to shred a confidential document or accidentally discards private, proprietary data in a trash bin, it can lead to a data breach. A shredding service offers end-to-end protection for your sensitive information. Your shredding provider places collection containers in high-traffic office areas to facilitate secure document disposal habits. Your documents are shredded within a strict chain of custody, with sophisticated document destruction equipment and stringent security protocols.

Data Breaches

In an age of ever-expanding cybersecurity threats, paper document shredding can seem like a low priority. But destroying unwanted paper records is as important as fortifying your network defenses. In-house shredding often creates security risks instead of preventing them. Documents that contain personally identifiable information (PII) or protected health information (PHI) may sit for days or weeks next to an office shredder before they are destroyed. Bags of shredded material often end up in a dumpster where they can be stolen.

A professional shredding service eliminates these risks. Security-screened and bonded document destruction specialists regularly collect your documents. Every shredded document is reduced to small particles that are impossible to reconstruct.

Inefficiency

In-house shredding requires time, effort, and money. Paperclips and staples must be removed before shredding. Documents must be separated into reasonably thin stacks so the shredder won’t jam. Every document must be manually fed into the shredder. Next, the shredding receptacle must be emptied. These tasks decrease productivity.

With a professional shredding service, your employees simply discard documents and whole files in the collection container your shredding partner provides without having to remove staples, paperclips, sticky notes, or even Manila folders. As a result, your company can focus on core competencies that drive revenue.

American Document Securities offers shredding services for businesses in Atlanta and Northeast Georgia. For more information, please contact us by phone or complete the form on this page.

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TESTIMONIALS

My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...