The What, When, Why, and How of Document Scanning

Few things are more frustrating than dealing with piles of paper. That’s why an increasing number of businesses are deciding to go paperless. In this blog, we discuss the what, when, and why of document scanning.

What?

There are many ways to scan documents—some better than others. You can scan documents with a desktop scanner or multi-function printer, and even scan documents with an app on your phone, but using these devices is time consuming, and data can be lost when you have boxes of paper files to convert.

An outsourced document scanning solution is more secure, efficient and cost-effective than do-it-yourself scanning. A scanning solution provider handles every phase of digital conversion, from document preparation and indexing to quality control and data encryption. Having your documents professionally scanned allows you to focus on what you do best.

When?

You know it’s time to scan your documents when office space is shrinking. Paper records take up space. Rifling through file cabinets takes time. Few organizations can afford to buy the equipment and software needed to digitize paper records. These problems will only get bigger the longer you wait. Invest in a document scanning solution sooner than later.

Why?

Why should you scan your documents? For several reasons:

  1. It frees up office space for revenue-generating activities rather than file cabinets
  2. When digitized, thousands of files stored in file cabinets can be stored on a single thumb drive for instant access
  3. Scanned documents can be password protected for better data security.

Document scanning is simply more secure, efficient, and cost-effective than storing paper records in-house.

How?

After deciding to go paperless, the next step is to find a qualified document scanning company. Look for a partner who analyzes your workflow needs and tailors a turnkey paperless solution for your business. From screened and skilled document scanning technicians to high-speed scanners and optical character recognition (OCR) software, a qualified document scanning provider offers everything needed to efficiently and accurately convert your paper records to digital files.

As you can see, document scanning is a game-changer for your business!

American Document Securities offers scanning services for businesses in Atlanta and throughout Georgia. For more information about document scanning, please contact us by phone or complete the form on this page.

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TESTIMONIALS

My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses

Rob Giannini, C.O.O.Commonwealth ...