Why Your Business Should Consider a Scanning Service
Keeping up with paperwork is a challenge for any business. Reducing your hard copy records inventory, even by a small percentage, can increase your business’ profitability. In this blog, we explain the benefits of a scanning service.
Enhanced Disaster Recovery
One fire, flood, or natural disaster can mean total loss of your business records. A scanning service helps protect your information by converting your paper documents to digital files so they can be stored online and backed up to a portable storage device.
Printing and distributing paper copies is time consuming. A scanning service streamlines information sharing. Individuals can access and share scanned records no matter where they are.
Disorganization leads to non-compliance. A scanning service converts your paper records to digital files so your company meets regulatory and audit requirements.
Leasing office space is expensive enough, and filling it with file cabinets simply turns it into expensive records storage space. A scanning service helps you use your space to generate revenue and increase profits instead. They can scan and store thousands of your scanned documents on a single thumb drive as well as a secure server.
Better Data Security
Keeping tabs on confidential documents is difficult. Without constant vigilance, paper records can go missing. A scanning service enables personally identifiable information (PII) and protected health information (PHI) to be encrypted, password protected, and stored on a secure server.
Putting your customers’ patience to the test damages valuable relationships. A scanning service eliminates the sluggishness of paper-based systems. Digitized invoices, contracts and correspondence improve your ability to serve your customers.
Improved Document Preservation
Old paper documents can be difficult to read, and over time they may degrade and become brittle. A scanning service makes your historical and legacy documents more legible. You never have to worry about spilling a cup of coffee on a digital file. A scanning service helps you preserve important information long term.
Whether you are a small organization or large corporation, a document scanning service offers a variety of benefits.
American Document Securities offers scanning services for businesses in Atlanta and throughout Georgia. For more information about document scanning, please contact us by phone or complete the form on this page.
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My staff and I had the pleasure of participating in an ADS Consulting Shredding & Storage Workshop in April 2011.As a new business, it was critical for us to get off to a good start. The workshop provided us with useful information and practical applications that helped us do that. The ‘hands on’ training experience we received in a successful, working document destruction and storage business environment was invaluable.Renee and her staff were very personable and helpful and continue to be valuable business partners to this day.I highly recommend the ADS Workshop to both new and existing businesses
Rob Giannini, C.O.O.Commonwealth ...